From booking email to paid invoice.
TrakkHQ runs the whole job for transport companies. It reads the booking, dispatches the truck, tracks it live, captures the POD and sends the invoice to Xero, so nothing gets typed twice.
One job record, from first email to final invoice
Most operators type the same job into email, a spreadsheet, a tracking app and their accounts. In TrakkHQ it's entered once and flows through every step.
Book
Booking emails become jobs automatically.
Dispatch
Assign truck and driver. It's on their phone.
Track
Live GPS, with real ETAs sent to customers.
Deliver
Arrive, depart and POD photos at every stop.
Invoice
Rates, fuel levy and GST, straight to Xero.
Four modules that share one job
Use all of it, or start with the part that costs you the most time.
Customers email. TrakkHQ builds the job.
Your customers keep booking the way they always have. TrakkHQ reads each email and fills in the job for you.
- Pulls PO numbers, addresses, times and vehicle type
- Learns each customer's email format
- Flags anything that doesn't match, for a person to approve
Hi team, can we please get a flat top semi on Thursday, pickup 6:30am from Braeside, delivering to Dandenong South by 8:15. PO 88213. 22 t of steel. Thanks!
An ops board the whole office can read at a glance
Every job and every truck on one screen, with the problems already highlighted.
- Multi-stop jobs with arrive and depart times per stop
- Waiting timers that turn amber, then red
- Pre-shift inspections, timeclock and driver notes
Booked 4
On the road 3
Delivered 6
Customers see their freight without calling you
Drivers work from a simple phone app. Customers get a live link and their own portal.
- Live truck positions and GPS route history per job
- Tracking links with real ETAs
- Customer portal with POD photos and invoice PDFs
Finished jobs turn into correct invoices
Rates, fuel levy, waiting time and GST are worked out from the job. Nobody retypes anything.
- Per-customer rate cards with effective dates
- Checks every invoice before it's approved
- Synced with Xero, plus customer run sheets
| Item | Amount |
|---|---|
| Flat top semi3.5 h × $165.00 | $577.50 |
| Fuel levy18.5% of cartage | $106.84 |
Built by a transport operator, for transport operators
TLH started in 2021 with one truck in Braeside. As the fleet grew, the paperwork grew faster, and nothing off the shelf fitted flat-tray work or talked properly to Xero. So we built our own. TrakkHQ runs TLH every day.
Any transport company that's outgrown spreadsheets
From a few trucks to a full interstate fleet. If you take bookings by email and invoice through Xero, TrakkHQ fits how you already work.
See it running on a real fleet
We'll walk you through a live day at TLH, from booking emails coming in to invoices landing in Xero. It takes about 30 minutes.